Author: DG

                   MEMORANDUM FOR THE RECORD 

Subj:      Board Meeting, Minutes of July 9, 2024

1. Subject board meeting was called to order at 6:00 p.m.  

The following personnel were present or attended via Zoom or by phone

Kimberly Jacobs, President               Angie Billue, Member

Carla Fitsgerald, Vice President       Donald Cravens, Superintendent

Donna Morrison, Treasurer               Bridgett Fessler, Recorder

Lisa Stewart, Member       

Absent Member(s) – Megan Hubbard

Minutes of the June 12, 2024 meeting were read and discussed. Correction to reflect minutes reported June 15 for the May meeting and the actual date was May15th.   The date period for the Amended Budget on the agenda is actually 2023-24. Angie-Motion, Carla-Seconded, Board unanimous to accept the minutes as read and corrected.

Bills were reviewed and approved.  – Lisa-Motion, Angie-Seconded, Board unanimous to accept and pay all expenses.

Treasurer’s Report – July 9, 2024 transferred $100,000.00 from the Money Market Account into Regular Checking.  Financial Status of Accounts, Angie-Motion, Donna-Seconded, Board unanimous to accept the Financial Status of Accounts.     

Superintendent’s Report – For the month of June, there were 144 calls, 79 transports/billable and 65 non-transports/non-billable. Total billing for the month of June was $108,985.70.

Ambulance Status – The new 2024 Dodge chassis, for Med 1 remount, was paid for this week, with a tentative date for the start of remount as September or later.

Office security remodel – Nyle submitted an estimate for three additional security cameras, supplies and installation of $1,794.97.  Angie-Motion, Donna-Seconded, Board unanimous to proceed with camera installation.        

Sam Garvin’s report on grants was reviewed.  See attached

Med One and Med Three have had the Oxygen tank lifts installed.  Med 2 is scheduled for a July 22^nd installation.  The grant funds are only for the tank lifts and do not apply to the installation cost. No action taken.

There will be a Tax Levy Hearing August 14^th  at the Salisbury base at 5:50 p.m..

The Board was informed and approved the District applying a $100.00 courtesy account adjustment for Allen Bennett.

The Board was informed and approved the $50.00 donation that was made to the memorial of Pam Flaspohler.

A copy of the 2022-23 fiscal audit was presented to the Board to take home, review and will be an item of discussion on the next agenda.

Doug Bixenman, a full-time employee’s home was destroyed by a fire.  The Salisbury office is a drop off site for people of the community to donate items and/or money.  Lisa-Motion, Carla-Seconded, Board unanimous for Donald to purchase four uniform shirts and two pair of uniform pants.

Stryker Contract Options – The ProCare contract is upon expiration. Donald and the Stryker representative are reviewing and discussing options.  No action taken.

Carla-Motion, Angie-Seconded, Board unanimous to accept the Superintendent’s report.

Due to Lisa having other obligations, and executive items needing to be discussed, this meeting was     adjourned at 6:33 p.m. Angie-Motion, Carla-Seconded, Board unanimous to adjourn.

The meeting of regular business was reconvened at 6:43 p.m.  In attendance are:  Kimberly Jacobs, Carla Fitzgerald, Donna Morrison, Angie Billue, Donald Cravens, Bridgett Fessler.

2. Old Business:  None

No further business.  Angie-Motion, Carla-Seconded, Board unanimous to adjourn meeting at 6:48 p.m.

Secretary to the Board                        for           President of the Board

 Bridgett Fessler                                                   Kimberly Jacobs  

                   MEMORANDUM FOR THE RECORD 

Subj:      Board Meeting, Minutes of May 15, 2024

1. Subject board meeting was called to order at 6:00 p.m.   

The following personnel were present or attended via Zoom or by phone

Kimberly Jacobs, President               Angie Billue, Member

Megan Hubbard, Secretary                Donald Cravens, Superintendent     

Donna Morrison, Treasurer               Bridgett Fessler, Recorder

Lisa Stewart, Member                       

Absent Member(s) – Carla Fitzgerald

Minutes of the April 17, 2024 meeting were read and discussed.  Angie-Motion, Donna-Seconded, Board unanimous to accept the minutes as read and corrected.

Bills were reviewed and approved.  – Megan-Motion, Donna-Seconded, Board unanimous to accept and pay all expenses.

Treasurer’s Report – Financial Status of Accounts, Angie-Motion, Megan-Seconded, Board unanimous to accept the Financial Status of Accounts.      

Superintendent’s Report – For the month of April, there were 100 calls, 70 transports/billable and 30 non-transports. Total billing for the month of April was $124,183.60.

Ambulance Status – Med 2 still needs to go to ARV for the Wifi reconfiguration. Converter issue with Med 2 still exists; waiting on ARV to let us know after contacting vendor for a status.

Gave ARV the go ahead to order chassis from another vendor, due to backlog of chassis from who they normally get them from. Cost will be an additional 5-6 K, but ARV has agreed to waive that cost if we go ahead and order the chassis now; will have to pay for chassis only, when it arrives prior to being sent off for the remount process. After ordering chassis, it will take approx. 4 months for delivery. After delivery of chassis, it will be sent off for remount, which can take up to 6 months before completion.  Lisa-Motion, Megan-Seconded, Board unanimous to purchase chassis.

Office security remodel – Bids received with discussion; no action taken.        

Sam Garvin reports on grants were relayed via Donald.  See attached

Oxygen tank lifts for trucks have been ordered and are scheduled to be installed in mid June. Utilizing the 50/50 grant from MEM. 

Two mattresses & box springs have been ordered from The Salisbury Mattress Store for the Brunswick base. Mattresses have a ten year manufacturer warranty. Angie-Motion, Donna-Seconded, Board unanimous.

Caseys gave a $2,500.00 donation towards training equipment.

Inquiry made about the District purchasing a Sams Membership.  Discussion was made, a membership will be purchased for $110.00.  Angie-Motion, Lisa-Seconded, Board unanimous.

Megan-Motion, Angie-Seconded, Board unanimous to accept the Superintendent’s report.

2. Old Business: 

Lagers – An ad was placed in the local paper. No action taken.

EMS Week – Discussed, no action taken.

2024-25 Proposed budget – Discussion was made, Donna-Motion, Lisa-Seconded, Board unanimous to accept the proposed budget.

Printer – The printer has been ordered from the Golden Ruler out of Kirksville Mo. Awaiting delivery and set up. No action taken.

1. New Business:

EVOC Class – Jeff Parks, Austin Rash, and Blake Rasmussen will be participating in a two day Emergency Vehicle Operation’s Class on August 6^th and 7^th in Warrensburg. The cost of the class is $200.00 per person. Blake is an instructor through Johnson County Fire so the District will not have a class expense or testing fee for him. Megan-Motion, Angie-Seconded, Board unanimous for the District to pay for the class and the additional $200.00 per person testing fee.  Angie-Motion, Donna-Seconded, Board unanimous for each employee to have a meal stipend of $75.00 and the District covering room charges for each to stay overnight in Warrensburg.

No further business.  Angie-Motion, Donna-Seconded, Board unanimous to adjourn meeting at 7:00 p.m.

Secretary to the Board                        for           Secretary of the Board

 Bridgett Fessler                                                   Megan Hubbard  

                  

                   MEMORANDUM FOR THE RECORD 

Subj:      Board Meeting, Minutes of April 17, 2024

Subject board meeting was called to order at 6:00 p.m.   

The following personnel were present or attended via Zoom or by phone

Kimberly Jacobs, President               Lisa Stewart, Member

Carla Fitzgerald, Vice President       Angie Billue, Member       

Megan Hubbard, Secretary                Donald Cravens, Superintendent

Donna Morrison, Treasurer               Bridgett Fessler, Recorder

Absent Member(s) – None

Minutes of the March 13, 2024 meeting were read and discussed.  Carla-Motion, Donna-Seconded, Board unanimous to accept the minutes as read and corrected.

Bills were reviewed and approved.  – Megan-Motion, Angie-Seconded, Board unanimous to accept and pay all expenses.

Treasurer’s Report – Financial Status of Accounts, Lisa-Motion, Donna-Seconded, Board unanimous to accept the Financial Status of Accounts.  Angie-Motion, Carla-Seconded, Board unanimous for Donald to do with maturing CD as financially feasible.    

Superintendent’s Report – For the month of March, there were 84 calls, 56 transports and 28 non-transports. Total billing for the month of March was $89,847.70.

Ambulance Status – Med 1 was taken to ARV for WiFi reconfiguration. While there Donald followed up on converter issue with Med 2; ARV to contact vendor to see status. The Traverse and Med 3 had glass chips repaired by Skins Auto,     

Office security remodel – discussion, no action taken.        

Sam Garvin reports on grants were relayed via Donald.  See attached

The District received notification that Standard Insurance renewal will not be subject to a rate increase until June 2027.  

Lisa-Motion, Carla-Seconded, Board unanimous to accept the Superintendent’s report.

Old Business: 

Lagers – The District received the Supplemental Actuarial Valuation which has to be made available to the public for forty-five calendar days to comply with state disclosure requirements (an ad will be placed in the local paper). Lisa-Motion, Donna-Seconded, Board unanimous to proceed.

EMS Week – EMS week is May 19-25^th.  An EMS BBQ will be held on May 23^rd at 6:00 p.m.  All employees, first responders and their families are welcome to attend. The District will furnish the hamburgers and hotdogs and everyone can bring a side dish.   Each employee will be given a $50.00 gift card.  Megan-Motion, Donna-Seconded, Board unanimous.

New Business:

Board Reorganization – The Chariton County Board of Directors reorganization is as follows:  Kimberly Jacobs-President, Carla Fitzgerald-Vice President, Megan Hubbard-Secretary, Donna-Morrison-Treasurer. Carla-Motion Lisa-Seconded, Board unanimous to accept the board reorganization.     

Third Quarter Budget Review – The Third Quarter Budget was reviewed and discussed. No action taken.   

2024-2025 Proposed Budget – The Board was given the proposed budget to review.  This item of business will be re-addressed at the next scheduled meeting.  No action taken.

Printer – The printer at Bridgett’s desk has developed printing malfunctions.  Three quotes have been obtained.  GFI only offers a lease.  Two bids were received to purchase a machine with an annual service agreement.  See attached.

Angie has some insight on costs of printers and is going to check to see if the bids are reasonable.     

Discussion was made Megan-Motion, Donna-Seconded, Board unanimous for Bridgett to make a purchasing decision following Angie’s recommendation.     

No further business.  Megan-Motion, Carla-Seconded, Board unanimous to adjourn meeting at 6:53 p.m.

Secretary to the Board                        for           Secretary of the Board

 Bridgett Fessler                                                   Megan Hubbard  

                   MEMORANDUM FOR THE RECORD 

Subj:      Executive Board Meeting, Minutes of April 17, 2024

Subject board meeting was called to order at 6:55 p.m.  

The following personnel were present or attended via Zoom or by phone

Kimberly Jacobs, President               Lisa Stewart, Member

Carla Fitzgerald, Vice President       Angie Billue, Member       

Megan Hubbard, Secretary                Donald Cravens, Superintendent

Donna Morrison, Treasurer               Bridgett Fessler, Recorder

Absent Member(s) – None

Meeting was called to order to discuss FMLA.

No further business.  Angie-Motion, Donna-Seconded, Board unanimous to adjourn meeting at 7:00 p.m.

Secretary to the Board                        for           Secretary of the Board

 Bridgett Fessler                                                   Megan Hubbard