Month: September 2024

                   MEMORANDUM FOR THE RECORD 

Subj:      Board Meeting, Minutes of March 13, 2024

1. Subject board meeting was called to order at 6:07 p.m.  

The following personnel were present or attended via Zoom or by phone

Kimberly Jacobs, President               Donald Cravens, Superintendent

Carla Fitzgerald, Vice President       Bridgett Fessler, Recorder

Donna Morrison, Treasurer               Samantha Garvin, Guest

Lisa Stewart, Member                       

Absent Member – Angie Billue, Megan Hubbard

Minutes of the February 20, 2024 meeting were read and discussed.  Carla-Motion, Lisa-Seconded, Board unanimous to accept the minutes as read and corrected.

Bills were reviewed and approved.  – Donna-Motion, Carla-Seconded, Board unanimous to accept and pay all expenses.

Treasurer’s Report – Financial Status of Accounts, Lisa-Motion, Donna-Seconded, Board unanimous to accept the Financial Status of Accounts.   

Superintendent’s Report – For the month of February, there were 78 calls, 54 transports and 24 non-transports. Total billing for the month of February was $104,870.60.

Ambulance Status – Med 1 and Med 3 have been fixed; Med 2 is still awaiting an inverter (recall-AEV).      

An MEM representative was at the Salisbury base for an inspection and visited with Sam Garvin and Donald for the oxygen tank lifts 50/50 grant for all trucks and two dollies.  If a grant application is submitted by the end of a month, there is normally a reply within 30 days. 

Office security remodel. Discussion was made on possible contractors and security glass. No action taken.  Sam will continue to do some looking into the possibility of a federal grant that has to be processed through the State.       

Sam Garvin reported on grants.  See attached

Discussion was made on establishing an instructor policy for CPR training, pay, hours, volunteers, and other aspects.  Donald and Sam will work on compiling information to progress with this policy.

The Facebook training center page is up and running.  

Sam gave an update on transitioning from ASHI to utilizing Red Cross as our training organization provider.  

The District received free Narcan from the University of Missouri Medical Center.  Sam will be in charge of the distribution and training of the first responders and deputies starting in March 2024.

Sam reported that the McGrath intubation laryngoscopes that the District received from UMMC have been trained on and are in service.  

Grain Bin Rescue – The Salisbury Fire Department is hosting a grain bin engulfment rescue class though the University of Missouri Extension Division Fire and Rescue Training Institute on March 16^th at the Salisbury ambulance base.  

Stephanie Benoist is approaching the age for Medicare benefits.  Carla-Motion, Lisa-Seconded, Board unanimous to pay for her Medicare, secondary insurance and prescription premiums.  She will be removed from the Districts UHC policy.

Carla-Motion, Lisa-Seconded, Board unanimous to accept the Superintendent’s report.

2. Old Business: 

1. Health Insurance Broker –James and Kelly Blunk-Heitmeyer were by the office on March 12^th for a formal introduction. Discussion was made.  This item of business will be re-evaluated at the June meeting.  No action taken.

Lagers/Survey – All full-time personnel was given a survey to pick their preference of a pay raise or upgrading the Lagers retirement benefit. Majority voted to increase the Lagers retirement benefit.  Lisa-Motion, Donna-Seconded, Board unanimous to proceed with the required formalities to upgrade to the L7. 

New Business:

1. Henke Courtesy Write-Off – Due to the fatality resulting from a horrific accident of the child, and the EMS equipment utilized, Carla-Motion, Lisa-Seconded, Board unanimous to make this an official write-off.       

EMS Week – 2024 EMS week is May 19-25^th.  The District will host a carry-in meal, providing the meat.  The Salisbury Fire Department will be the recognized (further details to follow).   Donald and Bridgett will work on a $50.00 gift certificate for the employees (further details to follow).   

Safe Deposit Box – The District received a notification letter from US Bank that the local Salisbury office will be permanently closing on June 4, 2024.  As a result of this notification, CCAD will proceed with obtaining the new lock box from BTC Bank sooner than waiting until the end the current rental period.  No action taken.  

Workman’s Compensation Renewal – Awaiting final renewal statement.  After speaking with Tim Powers, we did find out the premium will be less than last year due to our modification rating based off our claims history.  Carla-Motion, Lisa-Seconded, Board unanimous to renew the workman’s comp. policy with Missouri Employers Mutual.

No further business.  Carla-Motion, Lisa-Seconded, Board unanimous to adjourn meeting at 7:55 p.m.

Secretary to the Board                        for           President of the Board

 Bridgett Fessler                                                   Kimberly Jacobs  

                   

 MEMORANDUM FOR THE RECORD 

Subj:      Board Meeting, Minutes of September 11, 2024

       Subject board meeting was called to order at 6:00 p.m.  

The following personnel were present or attended via Zoom or by phone

Carla Fitzgerald, Vice President       Lisa Stewart, Member

Donna Morrison, Treasurer               Donald Cravens, Superintendent

Megan Hubbard, Secretary                Bridgett Fessler, Recorder

Angie Billue, Member                        Austin Rash, Employee

Absent Member(s) – Kimberly Jacobs

Minutes of the August 13, 2024 meeting were read and discussed.  Megan-Motion, Angie-Seconded, Board unanimous to accept the minutes as read and corrected.

Bills were reviewed and approved – Angie-Motion, Donna-Seconded, Board unanimous to accept and pay all expenses and to cash the maturing CD.

Treasurer’s Report – Financial Status of Accounts, Angie-Motion, Donna-Seconded, Board unanimous to accept the Financial Status of Accounts.     

Superintendent’s Report – For the month of August, there were 98 calls, 65 transports/billable and 33 non-transports/non-billable. Total billing for the month of August was $108,843.00.

Ambulance Status – Med 2 will be needing new tires in the near future. Donald will be checking on the status of the new chassis.  The remount will take approximately 4-6 months for competition.  The District will have a loaner unit during that time. Med 3 has again, experienced problems with the Liquid Springs loading system. The repair cost was covered by warranty through ARV.

Office security remodel – All cameras have been installed. Nothing further to report for the office remodel    

Donald reported on Sam Garvin’s report – She has applied for additional grants. 

Oxygen tank lifts – All have been installed and working very well. 

EVOS Class – Jeff Parks, Austin Rash, and Blake Rassmussen have completed and now certified EVOS instructors. Plans are being made to get all employees certified.

Chariton County Ambulance Districts’ Training Entity Renewal – Sam is working on the District’s Training Entity Accreditation renewal which is due at the end of September 2024

The transformer in the AC unit in the big training room had to be replaced.  The AC unit in the supply room is leaking from holes in the coils.  Troy from Rustemeyer’s Plumbing was able to get it temporarily fixed but the entire unit will have to be replaced next spring.

The October meeting will be held at the Brunswick base.

Representatives will be asked to attend the October meeting to discuss the employee health insurance renewal.

Megan-Motion, Angie-Seconded, Board unanimous to accept the Superintendent’s report.

1. Old Business:  None.

• New Business: 

1. Stryker Contract – The previous ProCare contract has expired.  The new contract will be for three new Power Pro 2 cots, three Power Load systems and ProCare service.  The ProCare Service contract for the Cots (5 years plus 2 years warranty) includes parts, travel, labor, annual PM’s and battery service.

The ProCare Service contract for the Loads (6 years plus one year warranty) includes parts, travel, labor, annual PM’s and battery service.  A third party will have to rewire the Power Load tracks.

They are offering $19,500.00 in trade-ins. Stryker is also willing to push this order out until our next fiscal year. The proposed total for the three units is $228,657.69.  They offer a three-year interest free installment plan, anything beyond the three years would be susceptible to finance charges. Note* another reason to make this purchase is that Stryker is implementing a rate increase October 1, 2024.    

Discussion was made, Lisa-Motion, Angie-Seconded, Board unanimous to make this purchase on a three-year installment plan.

Salisbury Base Parking Lot – Discussion was made and tabled.  This item of business will be revisited next spring after the winter months.  No action taken.

2023-24 Fiscal Audit – The audit was performed on August 29^th by Mark Higgins.  No action taken.

3. Other Business:  Amended to New Business

1. Zoll Extended Warranty Service Plan – The current Zoll AutoPulse Worry-Free Service Plan expires September 30, 2024.  The representative initially sent a renewal quote but has not had any follow-up; Donald will make contact with Zoll.  The Quote for a three-year renewal is $14,370.00.  Discussion was made, Megan-Motion, Donna-Seconded, Board unanimous to purchase the new plan, but for Donald to make contact for a possible better price quote.

The plan covers parts, labor, 7% discount for LifeBand purchases, battery replacement, minimum service fee waived, accidental damage coverage, shipping and use of a service loaner during repairs, and no charge shipping 

No further business. Angie-Motion, Lisa-Seconded, Board unanimous to adjourn meeting at      6:45p.m.

Secretary to the Board                        for           Secretary of the Board

 Bridgett Fessler                                                   Megan Hubbard