October 2014 Board Minutes

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of October 8, 2014

1. Subject board meeting was called to order at 6:00 p.m.
The following personnel were present:

Warren Ross, President Kimberly Jacobs, Member
Gladys Parks, Vice Pres. William Pearman, Superintendent
Angie Billue, Secretary James Duncan, Guest
Donna Morrison, Treasurer Bridgett Fessler, Recorder

Absent Member(s) – Ronnie Garr

The minutes of the last meeting were read and discussed. Donna-Motion, Gladys-Seconded, Board unanimous to accept minutes.

Bills were reviewed and approved. Angie-Motion, Gladys-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Donna-Motion, Angie-Seconded, Board unanimous to Financial Status of Accounts and for Bill to do with the maturing CD as financially feasible.

Superintendent Report – 117 calls, 61 transports, 56 non-transports. Total billing for the month of September and some prior claims is $124,286.97. We are still working on finalizing details with the new billing system and amending claims from Intermedix.

Bill presented timesheets to Warren for approval.

An employee remains on medical leave. The Board discussed the FMLA leave and our policy. Per FMLA, the staff is guaranteed a minimum of 12 weeks coverage of benefits and job status. Any coverage over the 12 weeks is at the monthly discretion of the District’s Board of Directors.

Bill put Lisa on the schedule as a temporary full-time position to cover the open shifts. The Board discussed the amount of hours that she will be working and voted to offer benefits. She is aware that when the employee on FMLA returns on a full-time basis her position will return to a PRN status.

New shirts will be purchased for the board members.

Uniform Allowance will be $200.00 for full-time and $125.00 for part-time employees. Discussion was made regarding Lisa and being she is on a temporary full-time status she will receive $125.00. Gladys-Motion, Donna-Seconded, Board unanimous.

Snow removal – Bill will speak with Mike Weimer to see if he would be interested and if so, would it be at the same rate as last year. .

Bill stated that he has had some interest in an EMT/First Responder Class. This is will re-addressed after a new superintendent has been hired.

The MAA meeting is October 16th. Bill and Bridgett are planning on attending. One of the guest speakers is a physician who will discuss the Ebola crisis.

Bill has started full-time at Fitzgibbon Hospital. He is scheduled to work two days a week and some weekends.

Gladys-Motion, Donna-Seconded, Board unanimous to accept Superintendent’s report.

2. Old Business:

A. Employee Appreciation Dinner Bids – Two bids were received. Sherry’s Home Cook’n was awarded the bid. Donna-Motion, Kimberly-Seconded, Board unanimous.

B. Ground Ambulance Audit – Pending.

3. New Business:

A. ¼ Budget Review – The budget was passed around and discussed with no areas of concern. No action taken.

4. Other Business:

A. Jimmy Duncan, Guest, came at Bill’s request to discuss the upcoming group health insurance renewal. He spoke of the current policy, a non-ACA plan and an ACA plan. He briefed on ACA issues that he wanted to Board to be aware of and its effects. Bill wanted him to come a couple of months prior the renewal date in December so the Board would have time to make an informed decision if they so choose to wait until November to vote. After lengthy discussion the Board felt that they did not need to wait until November and voted to keep the non-ACA policy. Gladys-Motion, Donna-Seconded, Board unanimous.

No further business. Angie-Motion, Donna-Seconded, Board unanimous to adjourn meeting at 7:20 p.m.

Secretary to the Board for Secretary of the Board

Bridgett Fessler Angie Billue

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of October 8, 2014

1. Executive meeting was called to order at 7:21 p.m.
The following personnel were present:

Warren Ross, President Kimberly Jacobs, Member
Gladys Parks, Vice Pres. William Pearman, Superintendent
Angie Billue, Secretary
Donna Morrison, Treasurer

Absent Member(s) – Ronnie Garr

610.021(3) Meeting was called to order to discuss applications for the Superintendent position. Four individuals applied with two receiving interviews.

A special meeting with executive session will be held October 15th at 7:00 for interviews. Gladys will not be able to attend but will be available by phone.

No further business. Angie-Motion, Gladys-Seconded, Board unanimous to adjourn meeting at 7:53 p.m.

Secretary of the Board for President of the Board

Angie Billue Warren Ross