April 2014 Board Minutes

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of April 9, 2014.

1. Subject board meeting was called to order at 6:00p.m.
The following personnel were present:

Warren Ross, President Ronnie Garr, Member
Gladys Parks, Vice President Kimberly Jacobs, Member
Donna Morrison, Treas. Bill Pearman, Superintendent
Bridgett Fessler, Recorder

Absent Member(s) Angie Billue

The minutes of the last meeting were read and discussed. Donna-Motion, Kimberly-Seconded, Board unanimous to accept minutes.

Bills were reviewed and approved. Kimberly-Motion, Donna-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Gladys-Motion, Ronnie-Seconded, Board unanimous to Financial Status of Accounts.

Superintendent Report –107 calls for the Month of March. 63 transports and 44 non-transports totaling $72,750.00 billable.

Bill presented timesheets to Warren for approval.

Life Insurance Policy – Bill has spoken with Matt Mauzey and Jimmy Duncan for options and quotes. Awaiting information from Jimmy Duncan.

Jamie Bowyer has taken a full-time position with RCAD. He will only be giving up a few shifts a month with CCAD. There should not be a problem filling those vacancies with current part-time employees.

Troy resigned his PRN status with the Chariton County Ambulance District

Nyle has inquired about bidding the IT for CCAD. The Board is satisfied with our current IT and has no interest in bidding for the position at this time.

Bill will have the employee evaluations ready for June board meeting.

Bill is also doing the annual third grade Safety Reports with the schools in Chariton County. There will be one student from each school that will receive a $10.00 gift certificate for having the best-written report. Each student will have the chance to compete nationally in the Mr. Computer contest.

Due to the recent hail storm, the roof of the Salisbury base and the mass casualty trailer have sustained extensive damage. An independent adjuster of Mike Keith Insurance has recommended a full replacement of the roof of the base, awaiting response from the insurance carrier. Bill is to take the trailer to Shoemakers RV for an estimate of repair and report to the insurance carrier.

Bill is going to check with Frank Foster to see if the roof replacement will have to be a bid process or if Scott Moore can do the work being he had recently replaced the roof within the last few months.

The integration with AmbuPro ePCR is going well. Employee training will start within the next couple of weeks and the goal is to be live by May 1st.

Donna-Motion, Ronnie-Seconded, Board unanimous to accept Superintendent’s report.

2. Old Business:

A. EPCR and Billing Options – Intermedix will continue to process all pre-May 1st accounts through July 31, 2014. All open accounts will then be returned to CCAD. The percentage of collections is 11.25% without the minimum balance. Intermedix declined to bid for the billing.

The three vendors that are being considered for the billing are Mediclaims-5.9%, Proclaims-5.8% unless we are removed from the Medicaid PPR and then the rate would be 6% and NTA at a flat rate of $2200.00/month which is equivalent to 5.8%. After discussion, NTA will be removed from the bidding process. Awaiting additional information from MediClaims. A decision for the biller will be made at the May Meeting.

B. EMS Week Schedule –Tuesday- blood drive, Wednesday-EMS carry-in dinner, Thursday-
Appreciation lunch with 911. The May Board meeting will be held at 6:00 on Wednesday,
May 21st before the EMS dinner.

3. New Business:

A. Board Re-organization – Donna-Motion, Ronnie-Seconded, Board unanimous to keep Warren Ross-President, Gladys Parks-Vice President, Angie Billue-Secretary, Donna Morrison, Treasurer.

B. ¾ Year Budget Review – Bill passed out the three quarter year budget. Discussion was made. It was also discussed how the transition from Intermedix to the new billing agency would effect the fiscal numbers being there will be a one month lapse of patient income due to the holding of claims for the month of May. Once the District goes live with the new billing service, all the held claims will be filed.

C. 2014-2015 Budget – Bill presented the proposed budget for the Board to review and discuss further at next month’s meeting.

4. Other Business:

No further business. Donna-Motion, Gladys-Seconded, Board unanimous to adjourn meeting at 7:10 p.m.

Secretary to the Board for President of the Board

Bridgett Fessler Warren Ross