March 2014 Board Minutes

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of March 12, 2014.

1. Subject board meeting was called to order at 6:00p.m.
The following personnel were present:

Warren Ross, President Ronnie Garr, Member
Kimberly Jacobs, Member Bill Pearman, Super.
Donna Morrison, Treas. Bridgett Fessler, Recorder
Angie Billue, Secretary Rick DeRenzy, Staff
Jamie Bowyer, Staff John Stanfield, Staff

Absent Member(s) Gladys Parks

The minutes of the last meeting were read and discussed. Kimberly -Motion, Ronnie-Seconded, Board unanimous to accept minutes.

Bills were reviewed and approved. Donna-Motion, Ronnie-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Ronnie-Motion, Donna-Seconded, Board unanimous to Financial Status of Accounts.

Superintendent Report –88 calls for the Month of February. 58 transports and 30 non-transports totaling $64,378.00 billable.

Bill presented timesheets to Warren for approval.

Rick Derenzy and Rob Rice expressed an interest in participating in the volunteer Missouri EMS Funeral Response Team. Rick approached the Board. After discussion, the Board voted to pay for his uniform (approximately $800.00) and pay his salary if he should be called to duty on a regularly scheduled shift. His scheduled shift must be covered before he can respond to the funeral duty. Bridgett has volunteered to help the team’s president with clerical services. If Rob decides this is a service that he would like to participate in then he too can address the Board for financial support. Donna-Motion, Kimberly-Seconded, Board unanimous.

A signature form was completed by Warren Ross, Donna Morrison, William Pearman and Bridgett Fessler for the Regional Missouri Bank. These said individuals are authorized representatives of the Chariton County Ambulance District to sign financial documentation.

Zoll done a mass recoupment of loaner cardiac monitors that they had distributed several years ago. Discussion was made. Kimberly-Motion, Donna-Seconded, Board unanimous to purchase a refurbished monitor costing $6,952.50 for the Wien area.

AirEvac will potentially have the Moberly base up and operational Friday, March 14th.

Ronnie-Motion, Kimberly-Seconded, Board unanimous to accept Superintendent’s report.

2. Old Business:

A. EMT Class and Expense Report – Bill presented the Board with an updated expense report. There are a total of nine students. John is the primary instructor with Eric McKenzie and Bill assisting with the teaching rotation schedule. John and Eric are being monetarily compensated and Bill will take the equivalent time off being he is salary

B. EPCR and Billing - Lengthy discussion was made. Donna-Motion, Angie-Seconded, Board unanimous to accept the AmbuPro EMS ePCR proposal for $12,159.00 initially with an annual fee of $3,375.00 beginning in year two. In the same vote an additional $14,290.00 was agreed upon to purchase the server, battery backup, and three ToughBooks from S&D Enterprises.

C. ICE Spring Break Conference – Bill and John will be attending the ICE Spring Conference.
Bill presented the Board with an expense report of $690.00 total for both to attend the conference and room expense.

3. New Business:

A. Workman’s Comp Premium – This year’s premium is $24,054.00 which is down from $27,035.00 last year. Angie-Motion, Ronnie-Seconded, Board unanimous to pay premium to Missouri Rural Services.

B. EMS Week – EMS week will be the week of May 19th. The blood drive has already been scheduled for May 19th.

4. Other Business:

A. Intermedix Contract- The District has been without a contract for the Intermedix services since the beginning of the year. Bill, with Frank Foster, is to develop a termination letter for Intermedix.

B. New Ambulance – AEV has reported a delay in production of the new ambulance purchase. The delivery will be postponed until June. Due to the delay, the new ambulance will be a 2015 Ford instead of a 2014 Ford (as initially contracted), without any additional expenses.

No further business. Angie-Motion, Kimberly-Seconded, Board unanimous to adjourn meeting at 7:30 p.m.

Secretary to the Board for Secretary of the Board

Bridgett Fessler Angie Billue