June 2012 Board Minutes

Submitted by ccad on Wed, 06/20/2012 - 14:58.

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of June 19, 2012

1. Subject board meeting was called to order at 7:00 p.m.
The following personnel were present:

Angie Billue, Secretary Matt Young, Member
Donna Morrison, Treas. Bill Pearman, Super.
Ronnie Garr, Member Bridgett Fessler, Recorder

Absent Member(s): Warren Ross, Gladys Parks

The minutes of the last meeting were read and discussed. Matt-Motion, Ronnie-Seconded, Board unanimous to accept minutes.

Bills were reviewed and approved. Donna-Motion, Matt-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Matt-Motion, Donna-Seconded, Board unanimous to accept Financial Status of Accounts.

Superintendent Report – 95 calls for the Month of May, 54 transports and 41 non-transports totaling $ 54,594.00 billable.

July’s regularly scheduled meeting will be held Tuesday, July 10th due to MAA meeting. The meeting time will change to 6:00 p.m. for the summer months unless it conflicts with Board Members work schedules.

Bill presented time sheets to Donna for approval.

John is scheduled for out-patient surgery on June 20th and will be out for approx. 6-8 weeks for recovery.

Workman’s Compensation audit was done on June 5th. The premiums should reflect a decrease after changing the majority of Bill’s time to an administrative rate calculation versus ambulance.

Purchased tires for Med 2 from Cross Midwest who can also mount and spin-balance the tires.

The MAA and Board training is scheduled for July 12th and 13th. Bill and Bridgett will be attending the July 12th for membership meeting; July 13th is for Board training, no Board interest at this time.

PRN hours were review and discussed. PRN staff is required to work at least 76 hours annually to remain in good standing and on the call list.

Donna-Motion, Matt-Seconded, Board unanimous to keep Frank Foster on retainer for legal consultation. His contract renewal is $750.00.

Jonny Clark has completed the Registered Nurse training and will be moved to the appropriate pay scale. He will be working with paramedics on the truck for a period of time.

Bill is soliciting bids for construction of a sleeping area upstairs at the Salisbury base.

Patti Butler has been added to the first responder list.

Ronnie-Motion, Donna-Seconded, Board unanimous to accept Superintendent’s report.

2. Old Business:

A. Long Term Disability – Long Term Disability becomes effective July 1st. The policy has to be in effect for one year before any benefits are compensable.

B. 2012-2013 Budget - The proposed budget was discussed accepted. Matt-Motion, Ronnie-Seconded, Board unanimous.

3. New Business:

A. Employee Pay Scale – Bill passed out a proposed pay scale for full-time and PRN staff. Full-time EMT’s and EMP-P’s will get a 3% raise, Office Administrator-2%, Office Assistance-3%, Superintendent-1%.

Part-time EMT’s - $10.25/hr, EMT-P 11.75/hr.

Part-time personnel who work a scheduled holiday will also be compensated holiday pay. A 24 hour shift will receive eight hours holiday pay; a 12 hour shift will be compensated four hours of holiday pay.

Donna-Motion, Matt-Seconded, Board unanimous to accept pay scales and holiday pay.

Bill suggested to the Board of changing the current $1500.00 retirement contribution from the District to a Lagers plan. A survey will have to be performed by a Lagers representative that will cost $380.00 to determine the options and benefits. Ronnie-Motion, Matt-Seconded, Board unanimous to have the survey.

After the survey is completed and Lagers gives a presentation of benefits, a determination by the Board to continue our current 457(b) with an increase in contributions or to proceed with the Lagers will be made. Tabled until survey completed.

B. Driveway Sealant – Bill obtained bids from Gary Howell, Brookfield, $2,750.00 and McGinnis Construction, Buckner, $4,928.00. Discussion was made with Ronnie abstaining from the vote due to a family connection to one of the vendors. Matt-Motion, Donna-Seconded, Angie-yea to having Gary Howell seal the parking lot.

C. Future Board Vacancy – Prior to Matt establishing permanent residency in Salisbury, a replacement will be found to fulfill his term. No action taken.

D. Health Insurance Opt Out – Donna-Motion, Ronnie-Seconded, Board unanimous to continue offering the $1500 to an employee who wishes to opt of the District’s insurance. The employee will have to sign an agreement, provide proof of insurance and then be reimbursed the $1,500.00. The $1,500 is taxable.

4. Other Business:

A quorum was established on 6-13 at the Brunswick City Council Meeting. The quorum was present to listen to concerns from the Brunswick City Council in an open forum. Present were Gladys Parks, Matt Young, Warren Ross, Ronnie Garr. No discussion or vote was made by the quorum; it was simply support for the Superintendent in his statements and to hear the Councils concerns. Donna-Motion, Matt-2nd, Board unanimous to post minutes and compensate the Board members in attendance.

No further business. Angie-Motion, Matt-Seconded, Board unanimous to adjourn meeting at 8:15 p.m.

Secretary to the Board for Secretary of the Board

Bridgett Fessler Angie Billue

MEMORANDUM FOR THE RECORD

Subj: Executive Session, Minutes of June 19, 2012

1. Subject executive session was called to order at 8:20 p.m.
The following personnel were present:

Angie Billue, Secretary Matt Young, Member
Donna Morrison, Treas. Bill Pearman, Super.
Ronnie Garr, Member

Absent Member(s): Warren Ross, Gladys Parks

Superintendent, Board and employee evaluations were discussed.

No further business. Matt-Motion, Ronnie-Seconded, Board unanimous to adjourn meeting at 8:50 p.m.

Superintendent to the Board for Secretary of the Board

William Pearman Angie Billue