September 2011 Board Minutes

Submitted by ccad on Fri, 09/16/2011 - 12:46.

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of September 14, 2011

1. Subject board meeting was called to order at 7:00 p.m.
The following personnel were present:

Warren Ross, President Matt Young, Member
Angie Billue, Secretary Bill Pearman, Superintendent
Donna Morrison, Treas. Bridgett Fessler, Recorder
Ronnie Garr, Member Gladys Parks, Member

Absent Member(s): None

The minutes of the last meeting were read and discussed. Angie-Motion, Matt-Seconded, Board unanimous.

Bills were reviewed and approved. Donna-Motion, Matt-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Gladys-Motion, Matt-Seconded, Board unanimous to accept Financial Status of Accounts and for Bill to deal with CD’s as needed to satisfy financial need.

Superintendent Report – 119 calls for the Month of August, 71 transports and 48 non-transports totaling $74,561.50 billable.

Bill presented time sheets to Warren for approval.

The State’s current year tax rate ceiling is $0.26. Due to the complications on the tax rate, the Board had voted at the August meeting to accept what the State authorized which is the $0.26.

Bill reported on a need for additional PRN staff to cover the back-up ambulance when needed and to cover vacations. Bill suggests forming a hiring committee to interview prospective employees and recommend new hires to the Board at the next meeting. Angie-Motion, Gladys-Seconded, Board unanimous to hire two additional PRN staff per suggestions of the hiring committee.

Rick and Jamie want to purchase Aflac, the Board and employees were notified and given the option to sign up at the same time. The Aflac coverage will be the responsibility of the individual and won’t be payroll deduct.

Employee Appreciation Dinner will be December 1st at 6:30 p.m. Donald, Bill and Bridgett have created a desired meal and will solicit bids to county caterers. The sealed bid must be returned by October 3rd. A bid will then be accepted at the next Board Meeting.

Crews will be attending fall festival events in the county and football coverage.

The District received a 3rd Ventilator/CPAP from a RHSOC grant. All three ambulances will now be equipped with one.

An Emergency Driving Class is scheduled for September 20th for the employees to satisfy the Liability Insurance.

An employee has recently had a Workman’s Compensation claim.

Angie-Motion, Donna-Seconded, Board unanimous to accept Superintendent’s report.

2. Old Business:

A. Revised Pay Schedule – A pay scale has been developed for the potential schedule change to 2 on 4 off. The adjusted scale represents 80% of the total income. Adjustment needs to be completed before a schedule change can occur. The District historically has a payroll of approximately 70% of total income. No action taken.

3. New Business:

A. Intermedix – A six months collections report has been developed and discussed. The collection is on par with previous years. Concerns were discussed and Bill will seek additional reports from Intermedix.

B. Maintenance Proposal-LVS has been approached for maintenance work at the Salisbury base. The proposal is for $3,875.93. Matt Motion, Angie Seconded, Board unanimous to accept proposal.

C. Financial Audit- An audit draft was presented to the Board. Matt Motion, Ronnie Seconded, Board unanimous to accept draft. The draft will be returned to the accountant and a finalized version will be mailed.

4. Other Business – None.

No further business. Gladys-Motion, Angie-Seconded, Board unanimous to adjourn meeting at 8:15 p.m.

Secretary to the Board for Secretary of the Board

Bridgett Fessler Angie Billue