July 2011 Board Meeting

ubmitted by ccad on Fri, 07/22/2011 - 14:31.

MEMORANDUM FOR THE RECORD

Subj: Board Meeting, Minutes of July 18, 2011

1. Subject board meeting was called to order at 6:15 p.m.
The following personnel were present:

Warren Ross, President Donna Cravens Jamie Bowyer
Angie Billue, Secretary Donald Cravens Bill Pearman, Superintendent
Donna Morrison, Treas. John Stanfield Bridgett Fessler, Recorder
Ronnie Garr, Member Rick Derenzy

Absent Member(s): Gladys Parks, Matt Young

The minutes of the last meeting were read and discussed. Ronnie-Motion, Donna-Seconded, Board unanimous.

Bills were reviewed and approved. Donna-Motion, Angie-Seconded, Board unanimous to accept all expenses.

Treasurers Report – Reference Financial Status of Accounts. Donna-Motion, Angie-Seconded, Board unanimous to accept Financial Status of Accounts. Angie-Motion, Ronnie-Seconded, Board unanimous for Bill to do with maturing CD as financially feasible.

Superintendent Report – 104 calls for the Month of June, 65 transports and 39 non-transports totaling $80,875.50.

Bill presented time sheets to Warren for approval.

The Board authorized Bill for account administration at the Preferred Bank. A Signature page was signed by Warren, Donna and Bill. This will allow Bill to open, deposit or close CD accounts.

Asphalt Repair – National Paving put sand down to see if it would absorb into the sealer but that didn’t work so then he done a trial on a small area of a different sealer. In general conversation another option for the future could be concrete.

August 10th will be the next board meeting at the Salisbury base at regular 7:00 PM time.

Tax Levy hearing will be at 6:45 p.m. on August 10th at the Salisbury base.

Bill attended the MAA Meeting where Frank Foster spoke on numerous topics including website suggestions and keeping good relations between board members and employees.

911 Committee Hearing addressed issues of several areas in Missouri not having 911coverage. This committee will rally a proposal of a cell phone tax which would help fund 911 centers. Bill went to Jefferson City to speak on rural 911 centers on behalf of the Missouri Ambulance Association (MAA).

Bill has spoken with Conseco, Aflac, Family Heritage Insurance, and Combined Insurance for supplemental Insurance benefits. After reviewing correspondence the vendors that would best suit the requested needs of the employees will be invited to present their policies. Board members have asked if they could be included in purchasing a policy as well.

Jamie presented proof of insurance for the Insurance Opt-Out plan and has been compensated.

An Advanced Medical Life Support class (taught by Dale Green) has been scheduled for October 27th and 28th. The cost of the class is approximately $200.00 per person and will be held at the CCAD base.

Angie-Motion, Ronnie-Seconded, Board unanimous to adjourn meeting for executive session at 7:23 p.m.

Subject Board Meeting Executive Session was called to order at 7:25 p.m. to discuss staff raises and schedule.

The following personnel were present:

Warren Ross, President Ronnie Garr, Member
Angie Billue, Secretary William Pearman, Superintendent
Donna Morrison, Treasurer Bridgett Fessler, Recorder

Absent member(s): Gladys Parks, Matt Young

1. Meeting was opened with Gladys being contacted via phone and updated on the Payroll/Scheduling Committee meeting. The employees presented a proposal to financial support the schedule change. The schedule change wouldn’t take place until after six months and if it was shown that the District could financially afford the payroll. If the District does make this change, a contract would be drawn so that if the District could not financially support the payroll and expenses or if the employees didn’t approve the schedule, that it would revert back to previous pay scale and schedule. The schedule and payroll would be evaluated for six consecutive months after implementation.

2. Bridgett was excused from meeting.

3. After reviewing surrounding county pay scales a roll call vote was made to increase wages as follows:
EMT-14% raise from $7.90 to $9.00
EMT-P-14% raise from $9.00 to $10.50
Office Admin.-8% raise from $12.50 to $13.50
Office Assist.-5% raise from $9.50 to $10.00

The roll call vote also reflects retro pay to July 1, 2011.

Angie-Yea, Donna-Yea, Ronnie-Yea, Warren-Yea.

No further business. 8:00 p.m. Executive Session closed. Angie Motion, Donna Seconded, Board unanimous.

8:05 p.m. regularly scheduled meeting re-opened.

Following members present:

Warren Ross, President Ronnie Garr, Member
Angie Billue, Secretary Bill Pearman, Superintendent
Donna Morrison, Treasurer Bridgett Fessler, Recorder

Absent Member(s): Gladys Parks, Matt Young

2. Old Business:

A. Payroll/Scheduling Committee – This item of the agenda was discussed before the Board went into executive session. The Committee met prior to July board meeting then proposed to the Board a six month tentative trial to see if the District could financially sustain the expenses. (Read Executive Session minutes for further explaination) No action taken.

B. 2011-2012 Budget – Will be adjusted to reflect employee raises that were given in the July 19th Board meeting. As follows: EMT 14%, EMT-P 14%, Office Admin. 8% total including last months raise, Office Assist. 5%. Some adjustments from the June 2011 meeting for office personnel will be made.

The previous budget reflected numbers for if the schedule/pay would have changed to have accommodated the Payroll Committee’s 2011-12 budget as discussed at the June meetings paying OT, hiring additional employees and payroll expenses.

3. New Business:

A. Fiscal End-of-Year Budget – Bill passed around a copy of the year end budget. No action taken.

B. 2010-2011 Amended Budget – An amended budget was reviewed and discussed. Angie-Motion, Donna-Seconded, Board unanimous to accept amended budget.

C. Base Rate Review – Bill had contacted surrounding counties for base rates and mileage charges. Discussion was made with the decision to raise each transport rate $75.00 dollars and increase mileage to $11.00/mile.

4. Other Business – None.

No further business. Angie-Motion, Ronnie-Seconded, Board unanimous to adjourn meeting at 8:15 p.m.

Secretary to the Board for Secretary of the Board

Bridgett Fessler Angie Billue